5 Freemium WooCommerce PDF Invoices & Packing Slips Plugins

How do you notify customers about order completion? Using order invoices!

Further, order verification after packaging, tracking orders, or retrieving packages if they ever get lost is impossible without any authorized document. That’s when you take help from the Packing slips.

Whether you are a vendor or store owner, this article highlights the top free and premium WooCommerce PDF invoices and packing slip plugins. You will also learn to generate these PDF invoices and slips.

First, learn what exactly are these PDF invoices and packing slips.

What are PDF invoices and packing slips?

A PDF invoice is a printable document or a bill a seller sends to customers. The invoice contains order details, seller and customer contact details and most importantly, the payment details.

Nowadays, the WooCommerce invoice plugins have become smart and offer exactly what businesses need to establish brand authority and display credibility.

On the other hand, a WooCommerce packing slip is important specifically when multiple products are included within the same shipment for the same destination.

It is a printable sales document that includes each item in the order, weight, dimensions, SKU number, pricing, tax and more.

Note that they are nothing like two peas in a pod.

So, what’s the difference here?

A packing slip shows the physical goods received, whereas an invoice is the financial document of the order. So for digital goods, there’s no packing slip required.

On the flip side, your customers expect PDF invoices to keep a record of their orders. It also helps in dispute handling, such as payment delays.

Packing slips and invoices are more than just order slips attached to the package.

Why do businesses need PDF invoices & packing slips?

Here are a few reasons your business should provide PDF invoices & packing slips for WooCommerce orders:

• Maintain records: Invoices and slips help keep detailed past order records and resolve future disagreements. This makes the process transparent and helps avoid unnecessary confusion.

We recommend exporting orders on a timely basis to keep records and monitor them.

• Quick delivery and clarity: You can send automatic PDF invoices for WooCommerce order purchases. Using packing slips as part of the transactions also makes shipment easy.
• Brand building: Personalized PDF invoices & packing slips for WooCommerce orders help your brand get special attention. It also strengthens the client’s trust in you and solidifies the brand reputation.
• Accounting & Compliance: Some WooCommerce PDF invoice plugins provide options to choose multiple fields for tax rates on the invoice. It’s highly beneficial for brands that have a global customer base.
• Saving resources: Digital PDF invoices are eco-friendly and quick to deliver via email. You save money on paper and printing. It also reduces the chances of delays or being lost in transit.

Best WooCommerce PDF invoices and packing slips plugins

Generating the PDF invoice and packing slips for multiple orders, verifying orders in each package and ensuring on-time delivery can be chaotic. Handling one order at a time will consume a lot of your valuable time.

To prevent this, we discuss five popular plugins to streamline the process and save time.

WooCommerce PDF Invoices & Packing Slips Professional

With 300,000+ active installs, WooCommerce PDF Invoices & Packing Slips plugin is one of the most popular ones.

Top features:

• Email/print/download proforma invoices/credit notes/receipts.
• Attach up to three static files to WooCommerce emails of your choice.
• Download the WooCommerce invoice and packing slip from the order admin.
• Generate PDF invoices/packing slips in bulk by date/order status/customers and save them as zip files or to Dropbox.
• Add a custom header image/logo, modify shop data/footer/disclaimer, etc. on the invoices & packing slips.
• Fully customizable CSS/HTML packing slip templates.
• Customizable sequential invoice numbers and format of shipping/billing addresses including font sizes.
• Available in 15+ languages.
• Other premium extensions include Premium Templates and WooCommerce Automatic Order Printing.

How to print invoices?

• Install and activate the plugin. Go to WordPress admin > WooCommerce > Orders page.
• Locate the required order. Click the print invoice icon under the Actions tab.

Pricing: The free version is available on WordPress.com. Get the paid version for advanced features that starts at about $63.87/year.

Get PDF Invoices & Packing Slips Professional plugin

WooCommerce Print Invoices & Packing lists

This is a premium and one of the most trusted WooCommerce PDF invoice plugins. It’s easy to install and no coding experience is required to use it.

Top features:

• While editing orders, you can print order papers directly from the Orders page (individually or in bulk).
• Allows customers to view invoices from the My Account page.
• Customize document visuals and information with a live preview using the WordPress Customizer.
• Email invoices/packing slips on a per-order basis or in bulk. Emails will be sent only when an order is paid for.
• Filter orders which have Printed or Not printed the invoices/packing slips/pick lists.
• Sort items by category on packing lists for faster order fulfillment.
• Facility to email automatically about packing lists to shop admins for new orders.
• Print pick lists for dozens of orders to help with mass order fulfillment.
• Use consecutive invoice numbers or order numbers from WooCommerce as invoice numbers.
• Support for Sequential Order Numbers Pro extension when using order numbers for invoices.

Pricing: $79/year

Get Print Invoices & Packing lists plugin

How to print invoices?

• Install and activate the plugin. Go to WordPress admin > WooCommerce > Orders page.
• Click the print invoice icon under the Actions tab for the desired order.

Smart Manager

Smart Manager, a multi-functional store management plugin for WooCommerce, is a great choice to print invoices PDF. With its Excel-like spreadsheet, store owners can easily manage orders and print invoices for selected orders in bulk within a few minutes.

Top features:

• Generate and print WooCommerce PDF Invoices in bulk or individually.
• View all orders in one place, edit accordingly and add the brand logo to the invoices.
• Apply advanced filters to print selected orders.
• Print order invoices PDF for a particular date range, precise time, etc.

Other powerful Smart Manager features:

• Intuitive search and navigation powerhouse for your store.
• Bulk-edit any post type – orders, products, coupons, users, etc.
• Inline edit any field using the spreadsheet.
• Apply advanced search filters to make an instant edit.
• Export all – orders, products, or any WordPress post type to CSV.
• Display or hide admin columns and manage data in descending/ascending orders.
• View/manage and bulk edit post types and custom taxonomies.
• Compatibility with WooCommerce Bookings, WooCommerce Subscriptions, Smart Coupons, etc.

With the Smart Manager plugin, you are on an advantageous side. You get a complete store management solution.

How to print single or bulk WooCommerce order invoices?

• Install and activate Smart Manager plugin. Go to WordPress admin > Smart Manager.
• Select the ‘Orders’ dashboard from the drop-down. All the orders will appear on the dashboard.
• Select orders you wish to generate invoices for and click Print Invoice on the top right.
• In the next tab, a preview window will appear, click on Print and your invoices will get printed.

Pricing: The free version on WordPress.org, the paid version is available for $199/year.

Get Smart Manager plugin

PDF Invoices

PDF invoices is another plugin on WooCommerce.com that is easy to use and packed with powerful features.

Top features:

• Customizable invoice template.
• Legal company information sections like tax numbers.
• Sequential invoice numbering.
• Attach PDF to ‘New Order’ email for admins.
• Add logo image to PDF.
• Customize date format.
• Customize invoice number format.
• Add/Remove columns from the invoice using filters.
• Resend invoices or download invoices from the order list.
• Invoice info meta box on the edit order screen.
• Invoice number column in order list.

Pricing: $79/year

Get PDF invoices plugin

Print Invoices & Delivery Notes for WooCommerce

The Print Invoices & Delivery Notes plugin is completely free. It has 40,000+ active installations on WordPress.com.

This WooCommerce invoice generator adds a side panel on the order page. It allows shop admins to print invoices/delivery notes.

Top features:

• Bulk print invoices and delivery notes. Get it on the ‘Order Edit’ page via the side panel.
• Allow customers to print the order from the ‘My Account’ page.
• Include a print link in customer emails.
• Provide the company address, brand logo and other required information to invoices/delivery notes.
• Completely customize the invoice and delivery note template.
• Supports sequential order numbers.
• Simple invoice numbering.
• Supports the WooCommerce refund system.
• Intelligent invoice and delivery note template system with hooks and functions.php support.

How to print invoices?

• Install and activate the plugin. Go to WordPress admin > WooCommerce > Orders page.
• Locate the order and click the print invoice icon under the Actions tab.

Pricing: Free

Get Print Invoices & Delivery Notes plugin

Conclusion

There are multiple options for a WooCommerce invoice generator for your business. But, we recommend an all-in-one solution for your online store.

For a simple PDF invoices and packing slip solution, WooCommerce PDF Invoices & Packing Slips Professional plugin can be your go to solution.

But for bulk generating PDF invoices and also to bulk edit and manage orders, products and other WordPress post types from one place, go for Smart Manager.