Advanced WooCommerce Export Orders - What to Export and Why

Let’s face it – default WooCommerce exports are basic at best. You can filter by date, sure. But that’s about it. Want to narrow down by order status, customer, or coupon? Tough luck.

Now imagine a spreadsheet-style interface right inside your WooCommerce dashboard, making your life way easier.

Yes, this is exactly what the Smart Manager does.

Smart Manager allows you to bulk edit orders, search them like a pro, filter, sort, duplicate, delete — directly from WordPress without breaking a sweat.

But wait — the export game? Oh, it’s totally leveled up.

You can export all data – super data. No need to wait for hours. Also, enjoy flexibility and export data based on columns, date and search filters.

You can also automatically export WooCommerce orders to CSV on a set schedule — no manual downloads needed.

So say goodbye to those messy, giant CSV files and hello to precision and control.

Data fields you can export for orders

With Smart Manager, you can export 30+ data fields and also other meta (all order custom fields). Here are all the data fields most exported:

Date
Status
Order SubTotal
Order Total
Order Shipping Details
Order Currency
Order Shipping Tax
Line Items
Billing First Name
Billing Last Name
Billing Email
Payment Method
Shipping Method
Cart Discount
Download Permissions Granted
Menu Order
Coupons Used
Ping Status
Comment

View all the order data fields

Cool features, right? But here’s where things get real.

Let’s discuss some real use cases and see how Smart Manager can really elevate your WooCommerce export orders game.

Exporting WooCommerce orders with Smart Manager (Use cases)

Alright, enough of the basic stuff! Let’s dive into some next-level hacks with Smart Manager to export WooCommerce orders faster, smarter, and a whole lot cooler.

And in-case some columns are not visible on the dashboard you need export for, simply enable them as mentioned here.

Export country-wise refunds

Let’s say you want to track all the refunded orders for physical products from Canada.

Go to your WordPress dashboard. Navigate to Smart Manager > Orders dashboard.
Click on Advanced Search.
Select condition as – Shipping Country > is > Canada.
Click on Add a condition.
In the new row, select Status > is > Refunded.
Click Search.

Once the results show up, click on the Export CSV button at the top.
Select Selected Records.

Boom. All refunds, neatly organized in a CSV.

Try the live demo

Export ‘payment methods’ to identify the top one

You want to know whether PayPal, Stripe, or COD brings in the most bucks (and the fewest refunds).

Go to your WordPress dashboard. Navigate to Smart Manager > Orders dashboard.
Click on Advanced Search.
Select condition as, select Payment Method Title > is > PayPal.
Click Search.

Note down key metrics – total revenue, refunds, etc.
Reset the filter and repeat for Stripe, Cash on Delivery, etc.

Compare the data, crown your payment champion.

Export top customers based on order total

You want to find customers who’ve spent more than $2000 in total across all their purchases.

Go to your WordPress dashboard and head to Smart Manager > Orders dashboard.
Click on Advanced Search.
Select condition as Order Total > greater than > 2000.
Click Search.

You’ll now see a list of all orders above $2000 – which likely means high-value customers.

Export this list and use it to:

Send exclusive discount codes
Offer VIP memberships
Personalize your email marketing

Because customers spending $2K+ don’t just want products—they want to feel like royalty.

Pro tip: Need to send those exclusive emails? Try Icegram Express. It’s a free WooCommerce email marketing and newsletter tool that automates your messaging and makes every customer feel like they’re getting the red carpet treatment.

Export all orders containing specific products

You want to export orders that include your bestseller “Bamboo Bliss Yoga Mat.”

Let’s isolate all orders for your golden goose.

Go to WordPress Dashboard > Smart Manager > Order dashboard.
Click Advanced Search.
Select condition as Product SKU > is > SKU-BBYM.

Click Search.

Now you can analyze how often it’s selling, track refunds, or just show it off at your next team meeting.

Export orders that are pending for shipping

You want to export all orders that haven’t been shipped yet. Because “processing” shouldn’t mean “forgotten forever.”

Go to WordPress Dashboard > Smart Manager > Order dashboard.
Click on Advanced Search.
Select condition as Status > greater than > Processing. Processing usually means paid and pending for shipment.
Click Search.
Next, click on Export CSV > Selected Records.

And there you have it. Now your shipping team can finally move from “waiting for orders” to “getting stuff done”.

Export cancelled subscriptions and try bringing them back

Now imagine you are going through analytics and see your revenue graph down. After little investigation, you find the culprit – cancelled subscriptions.

What will you do? Maybe to send a friendly reminder, offer a discount. But before that, you need a list of these cancelled subscriptions. Here’s how to do that:

Go to WordPress dashboard > Smart Manager > Subscriptions dashboard.
Click on Advanced Search.
Now set the condition as Status > is > Cancelled.
Click on Search.
Once the results show up, click on the Export CSV button at the top.
Select Selected Records.

And you are done. Now go ahead and send those follow up emails.

Want to explore more on how you can make WooCommerce subscription export easy? Check this guide.

Compare coupon sales vs non-coupon sales

Let’s say you suspect 70% of your sales come only when there’s a discount. Not sustainable, right?

Export your WooCommerce orders using Smart Manager.
Make sure to include the Coupons Used column.
Tally the sales total for orders with coupons.
Tally the sales total for orders without coupons.

Now you’ve got a reality check on how discount-dependent your business is.

Export customers based on their ‘last order date’

Recent customers are more likely to purchase again.

Go to the Users dashboard in Smart Manager, apply filters by selecting the date range to three months, order total above $300 and then make an export.

You’ll see a column of the ‘last order date’ of these customers.

Next, send a customized email and increase your chance of conversions.

This works great during events like Black Cyber season where chances of conversions are higher. All you need is a lucrative offer that persuades the customers to purchase.

Exports ‘free shipping’ vs ‘flat rate’ orders for comparison

For each order in this WooCommerce export order CSV file, the report notifies you about the flat rate or free shipping order.

Set up a filter to see the number of orders for free shipping and above a threshold value.

Now reset the filter for flat rate orders.

If there are more free shipping orders compared to a flat rate and that too for a small order total (threshold value), you are losing revenue.

Smart Manager is a complete WooCommerce export plugin

Smart Manager isn’t just for exporting orders.

Here’s what else you can export with it:

Products: Say goodbye to exporting your entire catalog and export products you are actually looking for.
Coupons: Need a list of your promo codes? Export them fast — no sweat.
Customers: Whether you want all customers or just the VIPs, exporting customer data is a breeze.
Stock: Track your stock levels, and export that info like a pro. Perfect for inventory management.
Categories & tags: Keep track of your product categories and tags with a quick export.
Subscription, bookings & memberships: Smart Manager is compatible with top WooCommerce plugins. So, you can easily export subscriptions, memberships and bookings data using all the filters – date, search, and columns.
Product add-ons: Do you offer personalized engravings, gift wrap options, or extra toppings? You can export all those little extras your customers love.
Custom plugin fields: Using multiple plugins? No problem. Smart Manager detects and allows you to export custom fields too — because your store is anything but basic.

The best part? All these exports can be customized with filters, so you’re not just exporting a pile of data, but exactly what you need.

Ready to export like a boss?

You’ve seen the chaos. You’ve seen the fix.

Old way? Clunky, chaotic, crash-prone.

Smart Manager? Fast, precise, smart.

So no more digging through spreadsheets or rage-clicking the “Export” button hoping for a miracle.

It’s time to run your WooCommerce store your way—smooth, smart, and stress-free.

Get Smart Manager plugin